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Bylaws Policy

TITLE V HUMAN DEVELOPMENT - EDUCATION AND CULTURE

Stanton Public Library Bylaws

CHAPTER 1 LIBRARY SERVES

5-1-1 Public Library 5-1-6 Power to Contract with Others for the

5-1-2 Library Trustees Use of the Library

5-1-3 Qualifications of Trustees 5-1-7 Non-Resident Use of the Library

5-1-4 Organization of the Board 5-1-8 Library Accounts

5-1-5 Powers and Duties 5-1-9 Annual Report

5-1-1 Public Library. There is hereby established a free public library for the city, to be

know as the Stanton Public library

5-1-2 LIBRARY TRUSTEES. The board of trustees of the Stanton Public Library,

hereinafter referred to as the board, consists of five (5) members. All board members

shall be appointed by the mayor and approved by the city council.

(Code of Iowa, sec. 392.5)

5-1-3 QUALIFICATIONS OF TRUSTEES. All of the members of the board shall be

bona fide citizens and residents of the city and all shall be over the age of eighteen (18).

One person can be appointed at large from the Stanton School District.

5-1-4 ORGANIZATION OF THE BOARD

1. Terms of office. All appointments to the board shall be for six (6) years, except

to fill vacancies. Each term shall commence on July first. Appointments shall be made

every two (2) years of one-third the total number as near as possible, to stagger the

terms.

2. Vacancies. The position of any trustee shall be declared vacant if said trustee

moves permanently from the city or if said trustee is absent from six (6) consecutive

regular meetings of the board, except in the case of sickness or temporary absence

from the city. Vacancies in the board shall be filled by the city council, and the new

trustee shall fill out the expired term for which the appointment is made.

3. Compensation. Trustee shall receive no compensation for their services.

4. Meeting. The board of trustees shall meet the first Thursday of every month at

4:30 P.M.

5-1-5 POWERS AND DUTIES. The board shall have and exercise the following powers

and duties:

1. To meet and elect from its members a president, a secretary, and such other

officers as it deems necessary.

2. To have charge, control and supervision of the public library, its

appurtenances, fixtures and rooms containing the same.

3. To direct and control all the affairs of the library.

4. To employ a librarian, and authorize the librarian to employ such assistants

and employees as may be necessary for the proper management of the library,

and fix their compensation; provided, however, that prior to such employment,

the compensation of the librarian, assistants and employees shall have been

fixed and approved by a majority of the members of the board voting in favor

thereof.

5. To remove by a two-thirds vote of the board the librarian and provide

procedure for the removal of assistants or employees for misdemeanor,

incompetency or inattention to duty, subject, however, to the provisions of

Chapter 35C, Code of Iowa.

6. To select, or authorize the librarian to select, and make purchases of books,

pamphlets, magazines, periodicals, papers, maps, journals, and other library

materials, furniture, fixtures, stationery and supplies for the library within

budgetary limits set by the board.

7. To authorize the use of library by non-residents of the city and to fix a charge if

the board deems appropriate.

8. To make and adopt, amend, modify or repeal rules and regulations, not

consistent with ordinances and the law, for the care, use, government and

management of the library and the business of board, fixing and enforcing

penalties for violations.

9. To have exclusive control of the expenditure of all funds allocated for library

purposes by the city council, and all monies available by gift or otherwise for the

erection of library buildings, and all other monies belonging to the library

including fines and rentals collected, under the rules of the board.

10. To accept gifts of real property, personal property, or mixed property, and

devises and bequests, including trust funds; to take the title to said property in

the name of the library; to execute deeds and bills of sale for the conveyance of

said property; and to expend the funds received by them from such gifts, for the

improvement of the library.

(Code of Iowa, Sec 392.5)

11. To keep a record of all its proceedings.

12. To enforce the performance of conditions of gifts, donations, devices and

bequests accepted by the city. The board shall enforce performance by taking

action against the city council.

13. To have authority to make agreements with the local county historical

associations, where such exists, and to set apart the necessary room and care

for such articles as may come into the possession of the association. The

trustees are further authorized to purchase necessary receptacles and materials

for the preservation and protection of such articles as are in their judgment of a

historical and educational nature and pay for the same out of funds allocated for

library purposes.

5-1-6 POWER TO CONTRACT WITH OTHERS FOR THE USE OF THE LIBRARY.

1. Contracting. The board may contract with any other boards of trustees of free

public libraries, and any city, school corporation, private or semi-private

organization, institution of higher learning, township, or county, or with the

trustees of any county library district for the use of library by their respective

residents.

(Code of Iowa, Sec. 336.18(1))

2. Termination. Such a contract may be terminated at any time by mutual

consent of contracting parties. it also may be terminated by a majority vote of the

electors represented by either of the contracting parties. Such a termination

proposition shall be submitted to the electors by the governing body of a

contracting party on a written petition of not less than five (5) percent in number

of electors who voted for the governor in the territory of the party at the last

general election. The petition must be presented to the governing body not less

than forty (40) days before the election. The proposition may be submitted at any

election provided by law that is held in the territory of the party who is seeking to

terminated the contract.

(Code of Iowa, Sec 336.18(2)( a and b))

5-1-7 NON-RESIDENT USE OF THE LIBRARY. The board may authorize the use of

the library by non-residents in any one or more of the following ways:

1. By lending the books or other materials of the library to non-residents on the

same terms and conditions as residents of the city, or upon payment of a special

non-resident library fee.

2. By establishing depositories of library books or other materials to be loaned to

non-residents.

3. By establishing bookmobiles or a traveling library so that books or other

library materials may be loaned to non-residents.

4. By establishing branch libraries for lending books or other library materials to

non-residents.

5-1-8 LIBRARY ACCOUNTS. All money appropriated by the city council from the

general fund for the operation and maintenance of the library shall be set-aside in an

account for the library. Expenditures shall be paid only on orders of a board, signed by

its president and secretary. The warrant writing officer is the city clerk.

5-1-9 ANNUAL REPORT. The board shall make a report to the city council in a timely

manner after the close of the municipal fiscal year. This report shall contain

statements of the conditions of the library, the number of books added thereto,

the number circulated, the amount of funds collected, and the amount of money

expended in the maintenance of the library during the year, together with such

further information required by the city council.

Stanton Public Library Bylaws

Adopted by the Board of Trustees

date and signed

2/5/2015